Background:

In preparation for their move to the new SA Water Building in Victoria Square, the Environment Protection Authority (EPA) engaged Experience Matters to conduct a workspace assessment, followed by a consolidation and cleanup of records.

This involved consolidating the EPA’s records by defining and identifying active, inactive and legacy records and documents and reference material for destruction.

Hard copy reduction was a key driver of this project, preparing for the decrease in storage space available in the new premises.

 Project Deliverables:

• Meet and work with staff to familiarise them with the process, advise of the amount of team storage allocated for each branch and workstation, define and determine active and inactive records, identify materials for storage, transfer and destruction.
• Provide a report on project outcomes.

Benefits:

• Hard copy material stored onsite was reduced by approx. 40%
• Forced a review of outdated reference material
• Identified ‘no owner’ stored/inherited documents and records

In the client’s words:

“By reducing hard copy material by approx. 40%, the EPA can easily fit in to the reduced space at the new location, so our key objective was certainly achieved.

I am extremely happy with how the project was run and of course with the results. Experience Matters were extremely helpful and professional, and they definitely made my job much easier in getting the results we needed in such a short time frame.”

Simone Bekker, Records Management Consultant, Environment Protection Authority